For exhibitors
Book and order everything you need for your participation and stay up-to-date with the relevant deadlines and general informationWelcome to DanFish International as an exhibitor!
This page presents the answers to the most common questions concerning your coming participation as an exhibitor at DanFish International.
Click the Information header to access a page where you can place orders for your stand, organise freight delivery, arrange advertising in our official media, and book hotel accommodation. We have also set some deadlines that are important to meet, and we have prepared a general timetable for the exhibition along with information about relevant contacts.
Create a user profile and log into your ExhibitorPresentation. This is a powerful new initiative at the exhibition that enables you to create the best possible presentation of your company via the exhibition’s official website. Let visitors know what your company has to offer, which products you are bringing along to the exhibition, what activities – if any – you are arranging at your stand, and when they are scheduled to start. You can also upload video clips: product presentations, for example
Under Practical information, we have put together an information pack containing answers to the most frequently asked questions about taking part in the exhibition.
If you have any doubts at all about how to handle all the issues associated with participation, we have prepared a number of short Video instructions to help you along.
EXTRA: Check out this short guide that contains a set of basic tools that we’re sure you’ll find useful in your planning.
Information
Deadlines
Tuesday, 12 September
- Stand bookings (a 30% surcharge applies after this date)
- Goods – booking freight delivery (Blue Water)
- Heavy goods in hall H:
There is a maximum load of 500 kgs per m2 in hall H. If the weight exceeds this, extra floor support must be arranged. We need to receive notice before deadline to be able to secure the necessary support. - Marketing – submission of final advertisement for The Fair Guide and The DanFish Daily (Fiskeri Tidende)
Tuesday, 10 October 9.30am
- Catering – orders for the stand (AKKC Restaurant)
- Refill orders for the stand before 9.30am on each exhibitionday
Orders
Here you can order anything you need for your participation at DanFish International.
Please use links below and you will be redirected to the sites of the suppliers responsible for the various services:
Stand construction
Carpet, electricity, plumbing, supplementary stand construction, furnitur, AV equipment and graphic printing
(Compass Fairs)
Catering
Catering for your stand
(Restaurant AKKC by MEST)
Freight
Freight delivery
(Blue Water)
Admission cards
Exhibitor badges
Invitations
Lead Generator (BilletExpressen)
Advertising
Advertising in The Fair Guide and The DanFish Daily
(Fiskeri Tidende)
Hotel
Hotel / Accommodation
(Destination Nord)
Timetable
Assembly
Sunday, 8 October, 08:00–20:00
Monday, 9 October, 08:00–21:00
Exhibition opening hours
Tuesday, 10 October, 10:00–17:00
Wednesday, 11 October, 10:00–17:00
Thursday, 12 October, 10:00–16:00
Disassembly
Thursday, 12 October, 16:00–21:00
Friday, 13 October, 08:00–21:00
Opening hours in organisers’ office (Hall D)
Monday, 11 October, 08:00–20:00
Tuesday, 12 October, 08:00–21:00
Wednesday, 13 October, 08:00–18:00
Thursday, 14 October, 08:00–18:00
Friday, 15 October, 08:00–21:00
Saturday, 16 October, 08:00–21:00
VIP guests
As an exhibitor, you are allowed to nominate an influential purchaser to be a physical VIP guest at DanFish International on particularly favourable terms.
Warning against scammers
Our – and other exhibition organizers’ – exhibitors are regularly bothered by requests from companies / publishers with addresses in fx. Sweden, Slovakia, Austria, Germany and Mexico who offer recording and / or advertising in their “fair guides” on the Internet and / or the opportunity to purchase access to an overview of the exhibition’s visitors.
Aalborg Kongres & Kultur Center takes great distance to these companies / publishers, since in their material they give the impression that they have a close working relationship with us (-and other exhibition organizers). This is not correct.
Aalborg Kongres & Kultur Center has at no time entered into agreements with these companies / publishers and has never handed over exhibitors’ names, addresses, etc. They may have taken the names of the lists of exhibitors that can be found in the official catelogue and on our website. But these listings contain basically only the exhibiting company contact details – not contact persons etc.
These companies / publishers inquiries have also a very complex content, where prices for the services they offer are well hidden and highly opaque. Therefore, several of our exhibitors have signed the contract submitted, without actually knowing what they accept to pay. We know of examples where exhibitors have pledged to pay more than DKK 20,000 over three years for an insignificant and probably completely worthless recording!
On several occasions we have received inquiries from exhibitors who have signed a contract and subsequently received an invoice. Our advise is to throw away the invoice and subsequent reminders. We hear from the involved exhibitors that they receive a reminder about once a quarter, and this can go on for years. We have never heard that publishers have confronted the exhibitor in the form of personal attendance for the collection of the unpaid invoice. Probably because publishers operate on the edge of good marketing practice.
Aalborg Kongres & Kultur Center takes great distance to the described companies / publishers and their methods – beware!
Contact
Questions about technical orders
Pia Germann, +45 9935 5514,
Technical Sales Manager | AKKC
Orders – carpet, electricity, plumbing, supplementary stand construction, furniture,
AV equipment and graphic printing
Compass Fairs, +45 2830 6701,
Freight (Blue Water Shipping)
Lars Kristiansen, +45 7913 4187,
Anders Brunbjerg, +45 7913 4065,
Catering
Stefan Klausholm Petersen,+45 5190 5554,
Marketing
Else Herfort, +45 9935 5518,
Head of Sales & Expos | AKKC
Press & Social Media
Anne Kirstine Roed, +45 9935 5572,
SoMe & Communications Manager | AKKC
Stand sales
Lasse Holsteen Jessen, +45 9935 5509,
Sales Manager | AKKC
Advertising in The Fair Guide and The DanFish Daily
Torben Lehmann, +45 7610 9663,
Advertising Consultant | Fiskeri Tidende
Booking hotel/accommodation
Henriette Bugge Mortensen, +45 9931 7521,
Project Manager | Destination Nord
The Communal Danish Stand (Hall H)
Martin Winkel Lilleøre, +45 6020 8557,
Head of Fish Tech | Danish Export Association
Latest infomail
DanFish International will be held as an in-person exhibition in October!
A lot of trade fairs and exhibitions have been cancelled during the past year due to Covid-19. But now the organizer can confidently announce; DanFish International which normally attracts 14,000 visitors from Denmark and abroad, will be held as an in-person...
See a complete list of product categories for your ExhibitorPresentation
Here is a complete list of all the categories and sub-categories you can choose under your ExhibitorPresentation. These categories are designed to tell visitors what type of products you will be presenting at the exhibition.
Practical information
The following practical information should cover most questions relating to your participation in the exhibition.
Activities on the stand
Distribution of flyers/brochures and stand activities in general are to be carried out on the stand itself or, if appropriate, in the aisle(s) immediately next to the stand.
Audio and video and/or multimedia equipment on the stand must be positioned at least 1 metre from neighbouring stands and aisles, and the noise level must not exceed 70 dB(A), measured at a distance of 1 metre from the stand.
Smoke machines and similar equipment which may inconvenience other exhibitors and/or visitors are not permitted.
Cash withdrawal
Contact the Organisers’ Office (Hall D).
It is possible to withdraw cash (Danish kroner – DKK)
Construction height
Under the terms of the contract, the construction height of stands must not exceed 250 cm out of consideration for the other exhibitors.
Requests to construct higher stands must be submitted to and discussed with AKKC and, if approved, may entail payment of a higher stand rental fee.
Copying and printing
Contact the Organisers’ Office (Hall D).
- A4 black/white = DKK 2 per sheet, incl. VAT
- A4 colour = DKK 4 per sheet, incl. VAT.
In addition to copying, it is possible to print from a USB pen or email. Email address provided on request.
Fire safety
Beredskabscenter Aalborg (Aalborg Emergency Response Centre) is the ultimate authority for the exhibition as regards fire safety requirements. Emergency response staff will be present at the venue on all exhibition days. Instructions from the emergency response staff at the venue must be followed in every respect.
Open flames: Generally speaking, it is not permitted to use candles or any other form of open flame in the exhibition facilities.
(And it is not possible to apply for permission to do so).
Fuel: Vehicles are not to have more fuel in their tanks than is necessary to enable them to drive into and out of the hall. During the exhibition period, the vehicles’ accumulators are to be disabled so as to disconnect the power supply. Special regulations apply for electric vehicles.
Gas bottles and barbecues: A written application to use these items must be submitted to Beredskabscenter Aalborg.
The organisers will assist in arranging the relevant permit.
Storage: It is not permitted to store empty goods behind the stand.
Contact Pia Germann, AKKC, <65>+45 9935 5514 /
NB It is only permitted to apply for a permit to use gas barbecues in Hall A (Aalborghallen), Hall C (Aalborghallen’s foyer) and Hall E (Europahallen).
Hanging items on stand walls
Contact the Organisers’ Office (Hall D).
Hooks – for hanging light objects, for fitting to the tops of walls and friezes.
Hooks are available to loan FREE OF CHARGE in various lengths: 5 cm, 25 cm, 50 cm and 75 cm. Non-returned hooks will, however, be invoiced at a price of DKK 25 excl. VAT each.
Poster Strips – for hanging posters and other light materials directly on the white stand panels and frieze panels: DKK 4 incl. VAT each.
If other adhesive materials are used, they must be removed without leaving any marks/residue. The cost for cleaning panels, etc. after the use of other adhesive materials will be charged to the exhibitor – minimum 1 hour @ DKK 690 excl. VAT.
Nails and screws – it is not permitted to use nails and screws in stand panels and sign friezes.
Damaged stand panels/sign friezes will be invoiced at a price of DKK 395 excl. VAT each.
Hotel
Accommodation can either be booked directly at one of Aalborg’s many hotels, or via our partner VisitAalborg Convention Bureau: Book hotel
Information about the halls
Installation on floor
Contact the Organisers’ Office (Hall D).
Carpet – when installing your own carpet, it is only permitted to use the organisers’ double-sided carpet tape: DKK 250 per roll, excl. VAT.
Tiles – it is not permitted to lay concrete tiles and the like directly on the hall floor. They must be laid on sturdy plastic or felt matting.
Heavy items – such as an engine, which applies concentrated pressure, should be placed on robust planks or wooden boards that spread the weight over a larger surface area.
Exhibitors who cause damage to the hall floor will be held accountable for same.
PA messages
In order to avoid a stream of disruptive messages over the PA system, the individual activities on the stand cannot be announced.
Events under the auspices of AKKC will, however, be announced to a limited extent.
Stand system
Stand system: System Standex®: Cobra Expo
Panel dimensions: Gross dimensions of the panels.
Visible size: The visible dimensions on the stand.
For example, the visible size of the panels indicates the surface area available for printing.
Stand walls/friezes – white
Material: HDF (hard panel)
Panel thickness: 4 mm
Cross rails/profiles (horizontal)
Material: Aluminium
Slots in cross rails/profiles: 0.8 cm
Height 5 cm/Width 1.6 cm
Columns/uprights (vertical)
Material: Aluminium
Slots in columns/uprights: 0.8 cm
Diameter: 4.4 cm
Refreshments on the stand
Theft
A night watchman will be on duty outside the exhibition opening hours during the exhibition period, and an alarm system will also be activated.
The organisers will not provide special security surveillance of individual stands, and can under no circumstances be held liable for any items exhibited.
Inform the organisers of any incidences of theft and report them to your own insurance company. Fortunately, incidences of theft from our premises are extremely rare.
Waste sorting
Exhibitors are required to sort their waste and place it in the stated containers and sorting areas. If in doubt, ask our service staff about where to deposit waste. Waste must not be left on the stand or in the walkways. As a part of AKKC’s sustainability policy, we sort waste so that it can be reused or recycled.
Video instructions
1
Create user profile
See here how to create a user for the website.
If you have sub-exhibitors at your stand, see more info here.
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